Certification and records

Fire door repairs: what certification should you receive?

A contractor’s scheme certificate, a doorset’s product evidence and the record of a particular repair serve different purposes. Knowing which document you are being offered helps you explain the completed works to a managing agent without making claims that the records cannot support.

Check the contractor’s scope

FireX holds BM TRADA Q-Mark certification for fire door installation, fire door maintenance and fire stopping installation. These are separate scopes. Ask for the current certificate relevant to your work and verify the company through the scheme provider. Contractor certification does not turn every existing door into a certified product or establish the fire resistance of every door that is visited.

Match installation or maintenance scope to the proposed work
Check the legal company name and current certificate
Agree the project documents before placing the order

Establish what is known about the existing doorset

Before undertaking repairs, FireX checks the door and frame for identification plugs, labels and other supporting information. Product records, installation records and previous maintenance documents may help establish the assembly and permitted work. An inspection report describing a door as FD30S is useful information, but it does not necessarily supply the underlying certification evidence.

Provide labels, plug photographs and available product records
Share earlier alterations and repair information
Keep the inspection report separate from product certification

Certificates for qualifying maintenance

Where FireX can verify the doorset’s certification and confirm that the repairs fall within the applicable evidence and its maintenance scheme, it can provide a certificate of maintenance with photographs of the completed work. The record should identify the door and scope completed. It should not be presented as a fresh fire test, a guarantee covering future alterations or approval of every fire-safety measure in the building.

Confirm eligibility before promising a maintenance certificate
Link the certificate and photographs to the door reference
Record the actual repairs and any outstanding concerns

Completion records for nominal fire doors

Where supporting certification evidence cannot be established, FireX treats the door as a nominal fire door. For agreed remedial works, it provides a completion worksheet describing the repairs, supported by photographs. This records what was done; it does not retrospectively certify the doorset’s fire resistance. Whether that record satisfies a client’s procurement requirement must be clarified before work starts. Further assessment or replacement may still be necessary.

Explain the evidence limitations in the quotation
Confirm what the freeholder or managing agent requires
Avoid describing a worksheet as product certification

Keep a usable handover record

Retain the original survey, agreed scope, completion date, component details, before-and-after photographs and the applicable certificate or worksheet together. Note anything excluded, inaccessible or unresolved. A record attached to the correct asset is more useful than a certificate stored without a location. Future inspections should consider current condition as well as previous work.

Use one consistent door or property reference
File the certificate or worksheet with the photographs
Update the maintenance register and remaining actions

Next steps

Relevant services and guidance

Continue with the FireX service, sector or location information most relevant to your building.

Original sources and further reading

General guidance

This article is general information, not legal, fire-engineering or product-design advice. Follow the building fire strategy, current official guidance, tested system evidence and competent professional advice.

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