Property management

A passive fire checklist for property managers

Use this checklist to organise the passive fire information and actions for your building. It supports management review and follow-up; it is not a fire risk assessment, a technical inspection or a pass/fail compliance certificate. Inspection tasks and intervals must be set for the actual building and the competence of the people involved.

Establish the building record

Start with the latest FRA, available fire strategy, compartment drawings, asset registers and previous survey findings. Identify who coordinates actions and which specialist records are missing. Define the areas covered by each inspection rather than assuming one report covers the whole property. Record uncertainty explicitly so it can be resolved through an agreed assessment or survey.

Current FRA and action schedule available
Fire strategy and compartment information located
Door and damper registers linked to locations
Inspection scopes, exclusions and access limits recorded

Track fire door checks and remedials

Separate routine checks from detailed technical surveys. Confirm the inspection programme applicable to your building, log access attempts and route concerns to the person arranging action. In England, Regulation 10 includes quarterly communal-door checks and best endeavours for annual flat-entrance-door checks in relevant residential buildings above 11 metres. The related guide explains the scope; do not apply these intervals as a universal rule for every premises.

Applicable check programme confirmed
Reported closing, seal, damage or hardware concerns logged
Inaccessible doors and access attempts retained
Repair decisions and completion records linked to each door

Review fire stopping and compartmentation findings

Check whether existing reports identify affected walls, floors, risers, ceiling voids and service penetrations. Follow up new service work or reported disturbance to existing seals. Ask for competent review where the construction, required performance or suitable system is unclear. Accessible visual observations cannot establish concealed continuity; record areas requiring controlled investigation rather than marking them satisfactory by default.

Locations of known defects recorded
New or disturbed penetrations referred for review
Concealed or inaccessible areas identified
Remedial details and photographs retained before concealment

Keep damper servicing and access actions visible

Review the asset register against service reports. Confirm the agreed test and maintenance programme with the competent service team, building requirements and manufacturer information. A report should distinguish tested assets, failures and assets that could not be reached. Inaccessible is not a passed result. Assign access improvements and failed-test remedials so they remain visible between service visits.

Damper locations and service dates recorded
Test results and photographs linked to assets
Failed or inaccessible assets assigned an action
Retesting or verification recorded after remedials

Close actions with evidence

For each item, keep the original finding, agreed work, action owner, target date and completion evidence together. Distinguish complete, outstanding, inaccessible and awaiting technical review. Review overdue items with the relevant building team and competent advisers, using the risk and circumstances of the defect to set priorities. A contractor’s invoice alone does not describe every location, product or unresolved exception.

Each action has a location, owner and target date
Completion photographs and applicable records received
Outstanding concerns and exceptions remain visible
Registers updated and follow-up checks planned

FireX · property management record

Printable passive fire checklist

Print this record or save it as a PDF using your browser’s print options. Tick an item when reviewed; a tick is not confirmation of compliance. Record findings and follow-up actions separately.

Building / address:

Reviewed by:

Date / report reference:

Areas and scope covered:

Building information

FRA, strategy and available compartment drawings reviewed
Door and damper registers available
Survey scope, limitations and access failures recorded

Fire doors

Applicable check programme confirmed
Defects and unsuccessful access attempts logged
Repair decisions, evidence and outstanding items recorded

Fire stopping and compartmentation

Known defects and affected locations identified
New service work or disturbed seals referred for review
Inaccessible areas and further investigations recorded

Fire dampers

Service programme and asset records reviewed
Failures and inaccessible assets assigned actions
Remedials and subsequent verification recorded

Close-out

Action owner and target date assigned
Photographs and applicable certificates or worksheets received
Registers updated; unresolved items retained

Findings and actions

Record each concern, including access failures and missing evidence. Use further sheets where needed.
Asset / location	Finding / next action	Owner / target date	Status / evidence reference

Management checklist only. It does not replace an FRA, competent technical inspection or the building’s maintenance requirements. Source guide: firex.uk/knowledge/passive-fire-checklist-property-managers · Published 8 October 2026 · info@firex.uk · 0208 191 9661

Next steps

Relevant services and guidance

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Original sources and further reading

General guidance

This article is general information, not legal, fire-engineering or product-design advice. Follow the building fire strategy, current official guidance, tested system evidence and competent professional advice.

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